2025 Conference Program
Schedule subject to change without notice
Monday, June 16, 2025 - Subject to Change
8:30AM - 4:30PM CEM Course: Selecting Service Contractors
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Registration for the CEM course is separate from Conference Registration. CEM Course: Facilities & Site Selection Exhibitors are a critical stakeholder in the exhibitions and events industry that are often misunderstood or overlooked. Understanding how to partner with exhibitors to ensure their success will help drive value for the show organizer, the exhibitor and the attendee. It is important for show organizers to understand the root causes of pain points for exhibitors and what systems, processes and solutions a show organizer can implement to address the needs of their exhibitors and create success for all stakeholders. |
EVENT AGENDA (schedule subject to change)
8:00 am – 8:30 am – Course Check-In/Coffee
8:30 am – 10:00 am – Program
10:00 am – 10:15 am – Morning Break
10:15 am – 12:00 pm – Program
12:00 pm – 1:00 pm – Lunch (on your own)
1:00 pm – 2:00 pm – Program
2:00 pm – 2:15 pm – Afternoon Break
2:15 pm – 3:30 pm – Program
3:30 pm – 4:00 pm – Self Study
4:00 – 5:00 pm – Exam (Optional)
Course Registration will open soon
12:00PM - 6:00PM Registration
1:00PM - 5:00PM ExpoCAN Exhibitor Move In
3:30PM - 5:00PM Facilities Meeting
5:00PM - 6:00PM First Time Attendee Welcome Reception
First time joining us at the CAEM Annual Conference? Don’t miss the First-Timers’ Reception, where this year’s CAEM Team, Conference Co-Chairs and Board of Directors are excited to welcome you and offer some tips and tricks to get the most out of your CAEM and Conference experience.
Join us for a drink and get a head start on this year’s exciting conference Monday between 5:00PM-6:00PM!
Please note: This event is open to first time conference attendees, the CAEM Board and the Conference Co-Chairs (by invitation only).
Sponsored by:
6:00PM - 8:00PM CAEM Conference Kick Off Reception
Tuesday, June 17, 2025 - Subject to Change
8:00AM - 9:00AM Breakfast
9:00AM - 9:45AM Annual General Meeting
WHY SHOULD YOU ATTEND?
The Annual General Meeting is your opportunity to hear what the association has done and what it plans to do. You are encouraged to attend and exercise your basic membership rights.
WHO MAY ATTEND?
Any CAEM member may attend the meeting. In accordance with our membership participation rights policy, this means any exposition member, or named representative of an associate member company for whom a fee is paid.
WHO MAY VOTE?
Any exposition member in good standing, and the primary designated representative of an associate member company (one per associate member company) in good standing may vote.
Please contact the CAEM office if you are not sure whether you are a voting member. A membership status review will take place prior to the meeting.
WHAT DOES ‘MEMBER IN GOOD STANDING’ MEAN?
It means simply that your 2025 fees have been paid and that the payment has been deposited and cleared. If a fee payment is made at the meeting or a few days before, it must be made by certified cheque or by credit card.
9:45AM - 10:15AM Networking Session
10:15AM - 1:00PM ExpoCAN Trade Show & Lunch
1:00PM - 2:00PM ExpoCAN Exhibitor Move Out
1:00PM - 2:00PM Education Session
2:00pm - 2:15pm Refreshment Break
2:15PM - 3:15PM Show Managers
2:15PM - 3:15PM Associates Meeting
3:15PM - 4:15PM Networking Session
3:15PM - 4:15PM CAEM Board of Directors Meeting
6:00PM - 11:00PM Tuesday Evening Reception & Dinner
Sponsored by:
Wednesday, June 18, 2025 - Subject to Change
8:00AM - 9:00AM Breakfast
9:00AM - 10:30AM TBD
10:30AM - 10:45AM Refreshment Break
10:45AM - 12:00PM Concurrent Session 1a
10:45AM - 12:00PM Concurrent Session 1b
12:00PM - 2:00PM Sponsor & Volunteer Recognition Luncheon
2:00PM - 3:15PM Concurrent Session 2a
2:00PM - 3:15PM Concurrent Roundtable Session 2b
3:15PM - 3:30PM Refreshment Break
3:30PM - 4:30PM Closing Keynote Speaker
6:00PM - 10:00PM Closing Night Dinner and Entertainment
Sponsored by
**By attending this event you agree to be photographed.
Please note that photographs and footage will be taken throughout the Closing Night Dinner. These will be used by the Association for marketing and publicity in our publications, on our website and, in social media or in any third-party publication. Please contact the event organizer if you have any concerns or if you wish to be exempted from this activity.