Show Coordinator - Restaurants Canada

Show Coordinator – Restaurants Canada
Full-Time | Toronto, ON

To competently and professionally support the VP Operations and the entire Restaurants Canada’s events team, by ensuring that all relevant personal, business, legal, administrative, and inter-departmental issues are managed with the appropriate level of confidentiality, sensitivity and care and in accordance with the Vision and Mission of the Association

Restaurants Canada is a not for profit organization that represents Canada’s Foodservice Industry. We are looking for a full-time Show Coordinator.

The ideal candidate is detail oriented, committed to a high level of customer service, and has a strong ability to multi-task.
We have a positive team culture, and continuing to strengthen it is key to our continued success. The right candidate must be able to succeed within a team environment, work independently when required and show initiative.



  • Assist with the general show administration
  • Develop a complete understanding of all pertinent show rules and regulations
  • Support on-site logistics and problem solving with the Show team
  • Ensure effective inter-departmental communication
  • Extend high-level customer service while enhancing the image of Restaurants Canada and the foodservice industry
  • Assist in promoting Restaurants Canada membership, sponsorship and advertising sales
  • Perform other supporting duties as assigned


  • Responsible for managing exhibitor contracts, invoicing, processing payments, event accounting in conjunction with the Finance department
  • Serves as primary contact for exhibitor enquires, ensuring emails and calls are answered in a timely manner
  • Oversees the payment collection process with Finance
  • Works with the Show team and supports suppliers, to ensure that all operating and registration systems are providing accurate financial and sales reporting
  • Works closely with Finance and sales staff to track exhibitor/attendee financial booking/billings and collections
  • Responsible for producing weekly reports to ensure all key information is assembled and circulated in a timely manner
  • Assist show/sponsorship teams with presentation preparation, contracts, agreement fulfillment, invoicing and assigned follow up
  • Responsible for maintaining event databases; ensuring all are up to date and recorded in the show CRM system
  • Team lead on Restaurants Canada’s CRM system (Civi) and Restaurants Canada’s show floor plan system (A2Z)
  • Responsible for creating/managing all exhibitor manuals such as online Exhibitor Service Kit and supplier order forms
  • Ensure easy access for exhibitors to interact with RC’s registration tools


  • Work with Sales & Operations Manager to confirm assigned booth space
  • Participate directly in maintaining exhibitor relationships from registration through to execution
  • Take the lead, post booth sale, in managing exhibitor requirements in preparation for the show
  • Assist in creation and promotion of the Show Guide, and manage show guide listing pages


  • Assist Sales & Operations Manager with on-site show production as needed
  • Manage the on-site show office
  • Responsible for obtaining key event execution documents/services including event insurance, first aid, SOPs, on-site cash, etc.
  • Ensure all key exhibitor event execution documents/services are accurately communicated
  • Liaise with suppliers to provide necessary data for accurate reflection of exhibitors listings in event show guides and other programs
  • Coordinate hotels, shuttle buses, on-site caterers, etc. to ensure successful on-site operations
  • Assist with on-site activities relating to operations and supplier relationships
  • Assist in organizing show features, pavilions and special events
  • Support exhibitors throughout show including move-in and move-out
  • Assist with planning and preparing function arrangements, estimates and/or quotations for services; obtain client authorization; and review/track additional services/charges
  • Prepare information related to client billings; review with show management; and clarify final billing matters with the Finance department
  • Liaise with internal/external suppliers and guide/supervise the delivery of services
  • In conjunction with authorities, support Operations manager to make event-related decisions such as evacuation, delay of gate opening, fire safety, etc.
  • Coordinate receipt of the necessary documents (floor plans, building permits, rules and regulations, etc.) for initial review and approval
  • Liaise with suppliers to ensure compliance of the fire and safety codes and building regulations
  • Prepare pre/post event facility inspection reports, assess damage, and prepare reports/estimates for billing and/or insurance purposes
  • Oversee occupancy of facilities from move-in to move-out to verify compliance with agreements and other terms and conditions governing the building occupation


  • Excellent command of the English language, both verbal and written
  • Strong interpersonal and communication skills
  • Demonstrated ability to have successfully assisted in the management and execution of large, complex, multi-faceted events
  • Detail oriented and organized
  • Collaborative team player with a high degree of initiative, accountability and judgement
  • Effective time management skills with proven ability to multi-task
  • Diplomatic, tactful, professional image and manner
  • Energetic, positive outlook
  • Experience with show floor management systems
  • Proficient in Microsoft Office (Outlook, Word, Excel)


  • A minimum of three years of show coordinating/administrative experience required
  • Foodservice industry experience an asset
  • College/University diploma
  • Event management program certification
  • Experience in a membership-based organization is an asset


  • A rewarding and challenging career with an established organization in an exciting and fast paced industry
  • A training program and support structure to ensure you have the tools to succeed
  • An attractive compensation package which includes a competitive salary, a complete health benefits plan, and an RRSP investment program
  • If you or someone you know is interested, please apply with cover letter and resume to by Friday, June 29th at 5:00 pm (EST).

Western Sales Manager - Cottage Life Magazine and Shows

Western Sales Manager – Cottage Life Magazine and Shows
Full-Time | Toronto, ON

Blue Ant Media’s Toronto-based Cottage Life family of media includes magazines, consumer shows, and digital media. Our annual consumer shows include the Toronto-based Spring and Fall Cottage Life Shows and Seasons Christmas Show, the Ottawa Cottage Life & Backyard Show, and the Edmonton Cottage Life & Cabin Show, collectively drawing 75,000 attendees and 1,400 exhibiting companies. Cottage Life magazine reaches 1.4 million readers every issue. It has been named Magazine of the Year and was named 2017 Multi-Platform Brand of the Year. Cottage Life TV is watched in over 2.5 million Canadian homes, and our digital and social properties reach another 1 million fans.

Blue Ant Media is a privately held, international content producer, distributor and channel operator. From our production houses around the world, we create content for multiple genres including factual, factual entertainment, short-form digital series and kids programming. Blue Ant Media is headquartered in Toronto, with operations in Los Angeles, Singapore, Auckland, Dunedin, London, Washington, Sydney, Beijing and Taipei. Follow us on: Twitter/LinkedIn/Instagram

Our productions and media brands are a product of our employees who are passionate experts in all of these areas. They are fanatical about creating outstanding content and experiences; and enthusiastic about delivering it on new and evolving platforms.

We actively seek out people who embody our core values: optimism, creativity, entrepreneurism, agility and integrity. We attract creative talents who are optimistic about the evolving future of content and who take pride in seeing opportunity where others see challenges. We encourage employees to think like small business owners by taking ownership on projects and giving them the flexibility to take risks and embrace an evolving media landscape. Our team members excel at collaborating with internal and external partners and our culture fosters sharing ideas and treating all people with respect.

Are you one of us?

Western Sales Manager, Cottage Life Magazine and Shows

Blue Ant Media is currently seeking a Sales Manager to join the Cottage Life team! Reporting to the Toronto-based Director of Consumer Shows and Director of Lifestyle Sales + Brand Integration, this is a multi-faceted role with big opportunity for growth.Responsibilities & Duties

  • Responsible for sales of exhibit space in the Edmonton Cottage Life & Cabin Show
  • Responsible for sales of sponsorships, national and regional magazine and digital advertising for Cottage Life in Western Canada territory
  • Make outgoing sales call daily by telephone and email, makes in-person sales calls, and attends key consumer shows
  • Work to meet or exceed weekly, monthly, and overall sales goals
  • Develop sales strategies to meet and exceed targets
  • Prospect and develops new business and grow existing business
  • Track sales activity with CRM and provide weekly reports to the Directors
  • Responsible for client meetings and on-going servicing of clients to ensure a smooth sales process (booth space selection, ad approval, contracting, payment)
  • Work with National show management team to develop floor plans, assign booth locations, move-in plans and show operations
  • Assist national show management team in on-site show management of Western shows
  • Support show marketing team’s efforts to developing advertising creative, media buy, show features and décor
  • Spearheads development of new consumer shows in Western Canada

Experience & Qualifications

  • Must reside in Western Canada (AB or BC) with Edmonton preferred
  • Minimum 5 years of sales experience in trade or consumer shows, print media, and/or digital media
  • Professional and/or personal experience in key markets (cottage/cabin, building products, outdoor lifestyle, marine/power sports, etc.)
  • Ability to thrive in a fast-paced, deadline-driven environment
  • Ability to work independently, and is self-driven
  • Strong written and oral communications skills; computer literacy
  • Ability to travel within Canada to attend trade/consumer shows, client meetings, etc. as required
  • Ability to work flexible hours including occasional evenings and weekends
  • A positive entrepreneurial attitude with a desire to continually improve performance and grow the business

Blue Ant Media celebrates diversity in both its programming and workforce. We encourage applications from individuals of all backgrounds who are eligible to work in Canada.

Apply here.

We thank all candidates for their interest in Blue Ant Media and we will reach out to those candidates that are under consideration. If you are contacted for an interview and require an accommodation during the recruitment process, please advise Human Resources.