Resources

Health and Safety Best Practice Guidelines for the Exposition Industry in Canada

The Canadian Association of Exposition Management (CAEM) has recognized the need to establish guidelines for best practice regarding health and safety for the Canadian Exposition Industry. The ultimate goal for Exposition Industry Stakeholders involved in this industry is to keep all shows safe, enjoyable and profitable to work in and visit.

In March of 2006 the CAEM established a Health and Safety Standards Task Force. The purpose of the task force was to work on the development of health and safety guidelines for the Canadian Exposition Industry. These guidelines would represent not only best practice, but also help to provide guidance to the industry for compliance to local health and safety legislation. The task force retained the services of Proactive Health and Safety Solutions Inc., in Ontario, Canada, to obtain the perspective of a health and safety professional and develop guidelines in collaboration with and for the
industry.

These guidelines also strive to introduce a level playing field for all those associated with the Exposition Industry in Canada and create a safety culture that will support the success of the industry. Some of the reasons for the importance of managing the health and safety aspects of this business include: the prevention of loss related to accidents, prevention of near-misses, prevent claims, fines, imprisonment and negative publicity for the industry. The CAEM recognizes that the hazards identified in this document represent the most common, but not the only hazards in the industry. These best practice guidelines will be reviewed and updated on an ongoing basis.

The focus of these guidelines is to address health and safety hazards and risk during the move-in and move-out phases of a show. These phases involve the main Exposition Industry Stakeholders: Show Organizers, Contractors, Exhibitors, and Facilities.

The CAEM Board of Directors approved these guidelines in May 2007. It is recognized that these guidelines will be updated to reflect any new hazards, risks, ideas, practices, technology advancements and legislative changes.

The CAEM would like to thank all those involved in the development of these guidelines for demonstrating their leadership and commitment to the improvement of our industry.

Click here to download and review the complete Health and Safety Best Practice Guidelines for the Exposition Industry in Canada.

Communications Best Practice Guidelines For The Exposition Industry

In its 2012-2014 strategic plan, The Canadian Association of Exposition Management (CAEM) recognized the need to establish a series of best practice guidelines for the Canadian exposition industry, including communication best practices.

Effective communication is imperative at all stages of planning, from site selection to post event evaluation. Not only does it foster stronger relationships among stakeholders, it creates a foundation for success and ensures resources are expended efficiently and effectively.

In response to a members’ needs assessment, CAEM established a Communications Best Practices Task Force with Show/Event Managers, Facility and Supplier representatives. The purpose of the task force was to work on the development of communication guidelines for the Canadian exposition industry. The task force retained the services of an industry aggregator, along with a writer, to collect insights and information from industry professionals and resources in order to develop the best practices in this handbook.

These guidelines are intended to assist Show/Event Managers, Facility representatives and Suppliers in negotiating and sharing information consistently and strategically in order to run successful, safe and profitable events. Recognizing each Facility and event is unique, these guidelines should be used as a starting point for conversations and negotiations; they address common issues and requirements, but do not cover every possible situation or scenario.

These guidelines have been approved by the CAEM Board of Directors and will be updated as required. Click here for the full report.

CAEM would like to thank all those involved for their considerable donation of time and for demonstrating leadership and commitment to the improvement of our industry.